GMetrix Outlook: Email and Calendar Management Flashcards
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In Microsoft Outlook, how do you add a Blind Carbon Copy (BCC) field when composing an email?
Answer: Click the 'Options' tab in the compose window and select 'Bcc'
In Outlook's compose window, the Options tab contains the 'Bcc' button that toggles the BCC field visible for entering hidden recipients.
When you flag an email in Outlook, what is the primary result?
Answer: The email is marked for follow-up and appears in your Task list
Flagging an email in Outlook marks it for follow-up and adds it to the Tasks/To-Do list so you can track items requiring action.
Which Outlook feature separates your most important emails from lower-priority messages into two inbox tabs?
Answer: Focused Inbox
Focused Inbox automatically divides your inbox into 'Focused' (important) and 'Other' tabs based on your email habits and interaction patterns.
How do you create a new subfolder inside your Inbox in Outlook?
Answer: Right-click the Inbox in the folder pane and select 'New Folder'
Right-clicking the Inbox (or any folder) in the navigation pane presents a context menu that includes 'New Folder' for creating subfolders.
When you click 'Reply All' on an email, your response is sent to:
Answer: The sender and all recipients listed in the To and CC fields
Reply All sends your response to the original sender plus everyone who was in the To and CC fields; BCC recipients are not included since they are hidden.
What does the 'Recall This Message' feature in Outlook attempt to do?
Answer: Delete or replace a sent email before the recipient opens it
Recall This Message tries to delete or replace a sent email from the recipient's mailbox, but it only works if the recipient hasn't opened it yet and is on the same Exchange server.
In Outlook, which option allows you to schedule an email to be sent at a later date and time?
Answer: Use 'Delay Delivery' found in the Options tab of the compose window
The 'Delay Delivery' option in the Options tab of the compose window lets you specify a future date and time for Outlook to send the message.
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