GGST GGST - Global General Service UN Administrative Procedures 3

Question 1

Which UN financial rule governs the use of petty cash?

Accepted Answer

The Imprest Account Procedures

Answer

Financial Regulation 1.2

Answer

The Procurement Manual

Answer

The Budget Circular

Question 2

In UN finance, what is a 'General Ledger' (GL) used for?

Accepted Answer

Tracking all financial transactions of the organization

Answer

Recording all staff disciplinary cases

Answer

Logging incoming correspondence

Answer

Scheduling conference room bookings

Question 3

What is the purpose of a 'Budget Allotment' in UN financial management?

Accepted Answer

Authorizing a unit to incur expenditures up to a specified amount

Answer

Approving staff promotions within a department

Answer

Requesting additional office equipment

Answer

Certifying that travel has been completed

Question 4

What document is typically raised to initiate a purchase of goods or services in the UN system?

Accepted Answer

A Purchase Order (PO)

Answer

A Memorandum of Understanding

Answer

A Travel Authorization

Answer

A Personnel Action Form

Question 5

What is the main function of an internal audit unit within a UN organization?

Accepted Answer

To provide independent assurance that controls and processes are effective

Answer

To conduct criminal investigations of staff misconduct

Answer

To negotiate contracts with external vendors

Answer

To approve all financial disbursements

Question 6

Under UN financial rules, what is 'expenditure obligation' or 'encumbrance'?

Accepted Answer

A reservation of funds against a budget for a committed but unpaid expense

Answer

An overdue payment to a vendor

Answer

A penalty charge for late submission of reports

Answer

A type of staff salary advance