Project Execution and Monitoring Flashcards

What is the primary purpose of a project status report in facility management?

Answer: To communicate project progress, issues, and risks to stakeholders in a structured format

Status reports provide stakeholders with structured updates on progress, budget, schedule, risks, and issues.

What is earned value management in project monitoring?

Answer: A technique that integrates scope, schedule, and cost metrics to assess project performance

EVM compares planned value, earned value, and actual cost to provide objective performance measures.

How should a facility project manager handle scope changes during execution?

Answer: Process changes through a formal change control procedure evaluating impact on scope, schedule, and budget

Formal change control ensures all modifications are documented and their impacts assessed before implementation.

What is the purpose of a project risk register?

Answer: To identify, assess, and track potential risks with planned mitigation strategies

A risk register documents identified risks, their probability and impact, mitigation strategies, and assigned owners.

What quality control method involves inspecting work at defined milestones rather than only at project completion?

Answer: Progressive quality inspections at predetermined holdpoints

Progressive inspections at holdpoints catch quality issues early when correction costs are minimal.

How should a facility project manager address a project that is falling behind schedule?

Answer: Analyze the cause, evaluate recovery options such as crashing or fast-tracking, and communicate revised expectations

Schedule recovery requires root cause analysis, evaluation of options with their tradeoffs, and transparent communication.