CTB Scheduling and Calendar Management 1 — Questions and Answers
Question 1: A meeting is scheduled for Tuesday at 2:00 PM and lasts 1.5 hours. What time does the meeting end?
- 3:00 PM
- 3:30 PM (Correct answer)
- 4:00 PM
- 2:45 PM
Correct answer: 3:30 PM
Adding 1.5 hours (90 minutes) to 2:00 PM results in an end time of 3:30 PM.
Question 2: An executive has appointments at 9:00–10:00 AM, 11:00 AM–12:00 PM, and 2:00–3:30 PM. What is the earliest available 30-minute slot?
- 10:00–10:30 AM (Correct answer)
- 12:00–12:30 PM
- 1:00–1:30 PM
- 3:30–4:00 PM
Correct answer: 10:00–10:30 AM
The first 30-minute gap after 9:00 AM is 10:00–10:30 AM, between the first and second appointments.
Question 3: A conference call is set for 10:00 AM Eastern Time. What time should a participant in Pacific Time dial in?
- 1:00 PM
- 7:00 AM (Correct answer)
- 12:00 PM
- 8:00 AM
Correct answer: 7:00 AM
Pacific Time is 3 hours behind Eastern Time, so 10:00 AM ET equals 7:00 AM PT.
Question 4: Which of the following scheduling tasks should be given the highest priority?
- A colleague's optional team lunch
- A client's urgent deadline meeting (Correct answer)
- A routine weekly status update
- An internal birthday celebration
Correct answer: A client's urgent deadline meeting
Urgent client deadline meetings have the highest business impact and must take precedence over routine or optional events.
Question 5: A weekly staff meeting occurs every Monday at 9:00 AM. If Monday falls on a public holiday, when should it typically be rescheduled?
- Skip it entirely that week
- The previous Friday
- Tuesday of the same week (Correct answer)
- The following Monday
Correct answer: Tuesday of the same week
Rescheduling to Tuesday of the same week causes minimal disruption by keeping the meeting in the same work week.
Question 6: How far in advance should a reminder typically be sent for a one-hour meeting?
- One month before
- 24–48 hours before (Correct answer)
- 10 minutes before
- One week before
Correct answer: 24–48 hours before
A 24–48 hour reminder gives participants adequate notice to prepare without being so early that they forget.
Question 7: A manager has a recurring 1:00–3:00 PM Friday prep block, but a mandatory all-staff meeting is added from 2:00–4:00 PM. What is the BEST course of action?
- Cancel the prep session without telling the manager
- Decline the all-staff meeting on her behalf
- Notify the manager of the conflict and ask how to proceed (Correct answer)
- Accept both events and let the manager sort it out
Correct answer: Notify the manager of the conflict and ask how to proceed
Informing the manager of the conflict and seeking direction respects her authority to decide how to handle the overlap.
CTB Scheduling and Calendar Management 1
A meeting is scheduled for Tuesday at 2:00 PM and lasts 1.5 hours.
What time does the meeting end?