Practice Test Geeks(CSP) Certified Staffing Professional Practice Test
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Documentation & Record Management Flashcards

7 cards from real CSP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 7 Documentation & Record Management flashcards as text

  1. Under the Fair Credit Reporting Act (FCRA), how long must staffing firms retain records related to employment background checks?

    Answer: 5 years

    FCRA requires that records related to consumer reports used for employment purposes be retained for 5 years.

  2. When a staffing agency receives a subpoena for a worker's employment records, the first step should be to:

    Answer: Consult legal counsel before responding

    Legal counsel should be consulted before responding to a subpoena to ensure proper compliance and protection of any privileged information.

  3. Which federal agency requires staffing firms to maintain OSHA 300 logs for work-related injuries and illnesses?

    Answer: OSHA

    OSHA requires covered employers, including staffing agencies in many circumstances, to maintain OSHA 300 logs documenting work-related injuries and illnesses.

  4. A staffing firm's I-9 records for a terminated employee must be retained for the later of three years from hire date OR:

    Answer: One year after termination

    I-9 records must be kept for the later of 3 years from the date of hire or 1 year after the employee's termination.

  5. Electronic storage of I-9 forms is permissible provided that the system includes:

    Answer: An audit trail, inspection capability, and quality assurance program

    DHS regulations require electronic I-9 systems to have an audit trail, the ability to produce legible paper copies, and a quality assurance program.

  6. Under EEOC regulations, employment application records for positions that were NOT filled must be retained for a minimum of:

    Answer: 1 year

    EEOC requires that employment records, including applications for unfilled positions, be retained for at least 1 year from the date of the personnel action.

  7. When converting paper employee files to electronic format, a staffing firm should ensure that:

    Answer: The electronic system is validated and produces readable reproductions

    Electronic records must be validated to ensure they accurately reproduce the original documents and remain readable throughout the retention period.