CSC Documentation & Record Keeping 2 — Questions and Answers
Question 1: When a donor's ID cannot be verified at the collection site, what is the correct documentation action?
- Proceed with collection and note 'ID unverified' on the CCF
- Refuse collection and document the refusal with reason (Correct answer)
- Accept any photo ID regardless of expiration date
- Call the employer and document verbal approval only
Correct answer: Refuse collection and document the refusal with reason
If acceptable identification cannot be verified, the collector must refuse to perform the collection and document the refusal with the reason.
Question 2: Which section of the Federal Chain of Custody Form (CCF) is completed by the laboratory?
- Step 1 (employer information)
- Step 2 (specimen ID number)
- Step 5 (laboratory results) (Correct answer)
- Step 4 (donor certification)
Correct answer: Step 5 (laboratory results)
Step 5 of the CCF is the laboratory copy where the lab records test results and certifications.
Question 3: How long must federal workplace drug testing records generally be retained under DOT regulations?
- 1 year
- 2 years
- 5 years (Correct answer)
- 10 years
Correct answer: 5 years
DOT regulations generally require employers to retain drug and alcohol testing records for a minimum of 5 years.
Question 4: A collector notices the donor's specimen temperature is out of range. What must be documented on the CCF?
- Nothing; discard the specimen and restart
- The out-of-range temperature reading in the 'Remarks' section (Correct answer)
- Only notify the MRO verbally
- Write 'temperature anomaly' on the specimen label only
Correct answer: The out-of-range temperature reading in the 'Remarks' section
An out-of-range temperature must be recorded in the Remarks section of the CCF so the MRO has a complete record.
Question 5: What is the purpose of the 'Remarks' field on the CCF Step 2?
- Record the collector's license number
- Document any unusual occurrences or deviations during collection (Correct answer)
- List all medications the donor takes
- Note the collector's shift schedule
Correct answer: Document any unusual occurrences or deviations during collection
The Remarks field is used to document any irregularities, deviations from standard procedures, or observed behaviors during the collection.
Question 6: When must a collector complete the CCF if a split specimen collection was performed?
- Only Bottle A needs documentation
- Both Bottle A and B must be documented on a single CCF with appropriate labeling (Correct answer)
- A separate CCF is required for each bottle
- The donor completes documentation for Bottle B
Correct answer: Both Bottle A and B must be documented on a single CCF with appropriate labeling
A single CCF documents both bottles of a split specimen, with specimen ID labels affixed to each bottle.
Question 7: If a donor refuses to sign the CCF certification (Step 4), what should the collector do?
- Void the collection and send the donor home
- Note the refusal on the CCF and continue processing the specimen (Correct answer)
- Sign on the donor's behalf
- Collect a second specimen with a new CCF
Correct answer: Note the refusal on the CCF and continue processing the specimen
A donor's refusal to sign does not stop the process; the collector notes the refusal on the CCF and the specimen is still sent to the lab.
CSC Documentation & Record Keeping 2
When a donor's ID cannot be verified at the collection site, what is the correct documentation action?