Documentation & Record Keeping Flashcards
7 cards from real CSC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Keeping flashcards as text
What does 'chain of custody' mean in the context of specimen collection documentation?
Answer: The chronological documentation of specimen handling from collection to disposal
Chain of custody refers to the chronological, documented record of who handled the specimen at every step from collection through reporting.
A specimen seal is broken when the laboratory receives it. Which document should reflect this discrepancy?
Answer: The laboratory's internal report, with notification to the MRO
When a broken seal is discovered, the laboratory documents the discrepancy internally and reports it to the MRO, who determines how to proceed.
What is the significance of the specimen ID number on the CCF?
Answer: It links the specimen label to the CCF, maintaining chain of custody
The specimen ID number is a unique identifier that links the adhesive label on the specimen bottle to the CCF, ensuring the two cannot be separated without detection.
When using an electronic CCF (eCCF), which of the following is true regarding signatures?
Answer: Electronic signatures are acceptable if the system meets federal security requirements
Electronic signatures on an eCCF are acceptable when the system complies with federal electronic signature security standards under 49 CFR Part 40.
A collector forgets to have the donor initial the specimen bottle label. What is the regulatory consequence?
Answer: It creates a fatal flaw and the MRO may cancel the test
Failure to have the donor initial the specimen label is a fatal flaw that can cause the MRO to cancel the test result.
Which statement best describes a 'correctable flaw' on the CCF compared to a 'fatal flaw'?
Answer: Correctable flaws can be remedied with an affidavit or statement; fatal flaws result in cancellation
Correctable flaws can be fixed through written explanation or affidavit, while fatal flaws cannot be corrected and require test cancellation.
If a pre-printed employer name on the CCF is incorrect, what is the proper action?
Answer: Cross out the error, write the correct information, and initial and date the change
Incorrect pre-printed information should be crossed out and the correct information written in, with the corrector's initials and date.