Documentation & Record Keeping Flashcards

When a donor's ID cannot be verified at the collection site, what is the correct documentation action?

Answer: Refuse collection and document the refusal with reason

If acceptable identification cannot be verified, the collector must refuse to perform the collection and document the refusal with the reason.

Which section of the Federal Chain of Custody Form (CCF) is completed by the laboratory?

Answer: Step 5 (laboratory results)

Step 5 of the CCF is the laboratory copy where the lab records test results and certifications.

How long must federal workplace drug testing records generally be retained under DOT regulations?

Answer: 5 years

DOT regulations generally require employers to retain drug and alcohol testing records for a minimum of 5 years.

A collector notices the donor's specimen temperature is out of range. What must be documented on the CCF?

Answer: The out-of-range temperature reading in the 'Remarks' section

An out-of-range temperature must be recorded in the Remarks section of the CCF so the MRO has a complete record.

What is the purpose of the 'Remarks' field on the CCF Step 2?

Answer: Document any unusual occurrences or deviations during collection

The Remarks field is used to document any irregularities, deviations from standard procedures, or observed behaviors during the collection.

When must a collector complete the CCF if a split specimen collection was performed?

Answer: Both Bottle A and B must be documented on a single CCF with appropriate labeling

A single CCF documents both bottles of a split specimen, with specimen ID labels affixed to each bottle.

If a donor refuses to sign the CCF certification (Step 4), what should the collector do?

Answer: Note the refusal on the CCF and continue processing the specimen

A donor's refusal to sign does not stop the process; the collector notes the refusal on the CCF and the specimen is still sent to the lab.