CS Technology & Office Software Flashcards

In Microsoft Word, the 'Track Changes' feature is used to:

Answer: Record edits so reviewers can see what was changed and by whom

Track Changes records insertions, deletions, and formatting changes so collaborators can review, accept, or reject each edit.

What does 'cloud storage' mean?

Answer: Saving data on remote internet-based servers accessible from any device

Cloud storage saves data on remote servers managed by third-party providers, making files accessible via the internet from any authorized device.

Which keyboard shortcut is universally used to copy selected text or items?

Answer: Ctrl+C

Ctrl+C copies the selected content to the clipboard without removing it from its original location.

A spreadsheet formula that adds all values in cells A1 through A10 would be written as:

Answer: =SUM(A1:A10)

The SUM function in spreadsheet applications like Excel adds all numeric values within a specified range of cells.

What is the purpose of a PDF file format?

Answer: To preserve document formatting across different devices and operating systems

PDF (Portable Document Format) preserves the exact layout, fonts, and formatting of a document regardless of the software or device used to view it.

When creating a mail merge, the 'data source' file typically contains:

Answer: The list of recipients with their names and addresses

In a mail merge, the data source (often a spreadsheet or database) contains the variable information like names and addresses that get inserted into the template.