Grant Proposal Writing Flashcards

What is the purpose of a 'no-cost extension' (NCE) in grant management?

Answer: To extend the project period without additional funds when more time is needed to complete approved activities

An NCE extends the period of performance to allow grantees to complete project activities without requesting additional funding.

Which of the following is the best strategy when writing a grant proposal for a foundation that focuses on equity and underserved populations?

Answer: Center the proposal around evidence of systemic disparities and describe how the project specifically addresses them

Equity-focused funders expect proposals that clearly document disparities affecting underserved populations and articulate targeted strategies to address them.

In grant proposal budgets, what is the difference between 'direct costs' and 'total project costs'?

Answer: Direct costs cover project-specific expenses; total project costs equal direct costs plus indirect (F&A) costs

Total project costs are the sum of direct costs (project-specific expenses) and indirect costs (overhead), together representing the full cost of carrying out the project.

What is a 'subaward' (subgrant) in a federally funded project?

Answer: An award made by a prime recipient to a subrecipient to carry out a portion of the federal award's program

A subaward is a legal agreement passing a portion of the federal award to a subrecipient who carries out part of the funded project's scope.

Which practice best demonstrates an organization's sustainability plan within a grant proposal?

Answer: Identifying specific funding sources, revenue strategies, or institutional commitments that will maintain the project after the grant ends

Funders want evidence of concrete plans — diversified funding streams, earned revenue, or institutional absorption — not just an intention to sustain the project.

What is the role of a 'project narrative' or 'program narrative' in a grant proposal?

Answer: To provide a comprehensive written description of the project's need, objectives, methods, evaluation, and organizational capacity

The project narrative is the core substantive section of a proposal where the applicant makes the case for funding by describing what, why, how, and who.

When is it appropriate to contact a federal program officer before submitting a grant application?

Answer: Before submission, to clarify requirements, confirm eligibility, and gauge alignment of your project with program priorities

Most federal agencies encourage pre-submission contact with program officers to ensure applicants understand requirements and whether their project fits the funding priorities.