CRM Records Retention & Disposition 3

Question 1

What is 'cutoff' in the context of records retention?

Accepted Answer

The point at which a record series stops accumulating and the retention period begins

Answer

Cutoff is the point—often end of calendar or fiscal year—at which a file or record series is closed and its retention period clock begins.

Question 2

An organization's retention schedule conflicts with a state law requiring longer retention than the company policy specifies. Which takes precedence?

Accepted Answer

The state law, because legal requirements supersede internal policy

Answer

Legal and regulatory requirements always supersede organizational retention policies; the organization must comply with the more stringent legal requirement.

Question 3

Which of the following best describes 'disposition' in records management?

Accepted Answer

The final action taken on records at the end of their retention period

Answer

Disposition refers to the final action taken on records once their retention period expires, which may include destruction, transfer, or permanent preservation.

Question 4

A records manager discovers that electronic records slated for destruction exist in multiple backup systems. What must happen before disposition is complete?

Accepted Answer

All copies across all systems and backups must be destroyed

Answer

Complete disposition requires that all copies of a record, including backups and replicated instances, be destroyed to ensure no recoverable version remains.

Question 5

The 'appraisal' process in records management is primarily used to determine:

Accepted Answer

Which records have sufficient value to warrant permanent preservation

Answer

Appraisal evaluates the long-term value of records—administrative, legal, fiscal, or historical—to determine which warrant permanent archival preservation.

(CRM) Certified Records Manager Practice Test

(CRM) Certified Records Manager Practice Test

CRM Records Retention & Disposition 3