CRM Records Retention & Disposition 2

Question 1

Which document formally authorizes the destruction of records that have met their retention requirements?

Accepted Answer

Disposition authorization form

Answer

A disposition authorization form (or records destruction authorization) must be approved before any eligible records can be destroyed.

Question 2

A company receives a litigation hold notice after its general retention schedule calls for destroying certain emails next week. What is the correct action?

Accepted Answer

Suspend destruction of all potentially relevant records immediately

Answer

A litigation hold supersedes any existing retention schedule, requiring immediate suspension of destruction for potentially relevant records.

Question 3

The term 'vital records' in records management refers to records that are:

Accepted Answer

Essential to resume or continue operations after a disaster

Answer

Vital records are those necessary for an organization to continue or resume critical operations following a disaster or emergency.

Question 4

Which retention trigger is based on the date an action or event occurs rather than the date a record was created?

Accepted Answer

Event-based trigger

Answer

An event-based trigger starts the retention clock when a specific event happens, such as contract expiration or employee termination.

Question 5

Under US federal regulations, employer payroll records must generally be retained for a minimum of how many years?

Accepted Answer

3 years

Answer

The Fair Labor Standards Act (FLSA) requires employers to retain payroll records for at least 3 years.

(CRM) Certified Records Manager Practice Test

(CRM) Certified Records Manager Practice Test

CRM Records Retention & Disposition 2