CRM Records Management Principles 3

Question 1

What is a 'records series' in records management terminology?

Accepted Answer

A group of related records filed or maintained together as a unit

Answer

A records series is a group of related records arranged under a single filing system and evaluated as a unit for retention and disposition purposes.

Question 2

Which ARMA International principle addresses the need for an organization to maintain complete and accurate records?

Accepted Answer

Integrity

Answer

The Integrity principle in GARP® ensures records are complete, accurate, and protected from unauthorized modification throughout their lifecycle.

Question 3

A legal hold (litigation hold) requires an organization to do which of the following?

Accepted Answer

Suspend normal disposition of records relevant to anticipated or active litigation

Answer

A legal hold suspends the normal retention and disposition schedule for records potentially relevant to litigation, investigations, or audits.

Question 4

In the context of electronic records, what does 'metadata' refer to?

Accepted Answer

Data that describes and provides context about other data or records

Answer

Metadata is structured data that describes, explains, or locates an electronic record, including information such as creator, date, and format.

Question 5

Which records management function involves evaluating records to ensure they meet organizational and regulatory requirements?

Accepted Answer

Compliance auditing

Answer

Compliance auditing reviews records management practices to verify adherence to legal, regulatory, and organizational policies.

(CRM) Certified Records Manager Practice Test