CRM Records Management Principles 2

Question 1

Which principle states that records of an organization should not be mixed with records of another organization?

Accepted Answer

Principle of Provenance

Answer

The Principle of Provenance (also called Respect des Fonds) mandates that records from different organizations or creators must be kept separate.

Question 2

A records retention schedule primarily serves what purpose?

Accepted Answer

To define how long records must be kept and when they should be disposed of

Answer

A retention schedule specifies mandatory retention periods for each records series and authorizes their disposition after those periods expire.

Question 3

In records management, what does the term 'vital records' refer to?

Accepted Answer

Records essential to resume operations during or after a disaster

Answer

Vital records are those critical to an organization's survival and ability to continue or resume operations following a disaster or emergency.

Question 4

Which disposition method involves permanently removing records from active use by either destruction or transfer to an archives?

Accepted Answer

Final disposition

Answer

Final disposition is the action taken at the end of a record's retention period, either destroying it or transferring it to permanent archives.

Question 5

What is the primary purpose of a file plan?

Accepted Answer

To provide a framework for classifying and organizing records

Answer

A file plan is a structured scheme for organizing, classifying, and filing records to ensure consistency and retrievability across an organization.

(CRM) Certified Records Manager Practice Test