CPS Event Planning and Meeting Coordination Flashcards
6 cards from real CPS practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 CPS Event Planning and Meeting Coordination flashcards as text
Which document type formally records the decisions made and actions agreed upon during a meeting, serving as the official record?
Answer: Meeting minutes
Meeting minutes are the official written record of a meeting's proceedings, including decisions made, motions passed, and action items assigned.
A professional secretary is coordinating an off-site corporate retreat. Which vendor contract clause is most important to review regarding unforeseen cancellations?
Answer: Force majeure and cancellation policy clause
Force majeure and cancellation policy clauses define the rights and penalties if the event must be cancelled due to circumstances beyond either party's control.
When calculating per diem rates for employee travel, per diem refers to:
Answer: A fixed daily allowance covering meals and incidental expenses while traveling
Per diem is a daily allowance paid to employees to cover meals and incidentals while traveling on company business, often set using GSA rates in the US.
Which scheduling method helps a professional secretary manage an executive's time by blocking specific periods for focused work, preventing over-scheduling?
Answer: Time blocking
Time blocking reserves specific time slots on the calendar for focused tasks or deep work, ensuring the executive has protected time and is not overcommitted.
When coordinating an executive's international travel, which document must a professional secretary verify is valid well in advance of the trip?
Answer: Passport validity and visa requirements for the destination country
Passport validity (many countries require 6 months beyond the travel date) and visa requirements must be verified early to avoid denied entry or last-minute complications.
A post-event evaluation survey is conducted primarily to:
Answer: Gather attendee feedback to improve future events
Post-event surveys collect attendee feedback on satisfaction, logistics, and content, providing actionable data to improve the planning and execution of future events.
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