Project Planning & Coordination Flashcards

What is the primary purpose of a permit matrix on a development project?

Answer: To track required permits, issuing agencies, submittal requirements, durations, and dependencies

A permit matrix consolidates permit requirements, agencies, timelines, and dependencies in one planning tool.

Which permitting activities should receive the most scheduling attention when building the project plan?

Answer: Those on the critical path with the longest agency review durations

Long-lead permits on the critical path directly control the project completion date.

What is the main benefit of holding a pre-application meeting with a regulatory agency?

Answer: It identifies agency expectations, data needs, and potential issues before submittal

Early dialogue clarifies requirements and reduces the risk of incomplete submittals and rework.

What does concurrent permit review typically allow a permitting team to do?

Answer: Have multiple agencies review applications at the same time to shorten the overall schedule

Parallel processing shortens total duration compared with sequential reviews, provided dependencies allow it.

An agency issues a completeness determination for an application. What does this mean?

Answer: The application contains the required information so technical review can begin

Completeness only confirms the submittal is adequate to start review; it is not a decision on merits.

In schedule terms, what is 'float' (slack) on a permitting activity?

Answer: The time an activity can be delayed without delaying the project finish date

Float measures scheduling flexibility; critical-path activities have zero float.

After a permit is issued, what is the best practice for managing its conditions?

Answer: Assign responsibilities and track conditions in a compliance register with due dates

A compliance register ensures conditions are assigned, scheduled, and verified throughout construction and operation.