Application & Documentation Processes Flashcards

What is the primary purpose of a completeness review at permit intake?

Answer: To confirm all required forms, fees, and supporting documents were submitted before technical review begins

Completeness review verifies the submittal meets minimum requirements so technical review can start.

An applicant submits a permit application missing a required site plan. What is the best first action by permit staff?

Answer: Issue a written incomplete notice listing the missing item

Staff should document the deficiency in a written incomplete notice so the applicant can cure it.

Which document typically establishes proof that an applicant has legal authority to develop a parcel?

Answer: Evidence of ownership or owner's authorization

Permit offices require ownership proof or signed owner authorization before accepting an application.

What is the main benefit of a pre-application meeting?

Answer: It identifies requirements and potential issues early, reducing resubmittals

Pre-application meetings clarify requirements and reduce later corrections.

When an application is submitted electronically, which practice best preserves a defensible record?

Answer: Keeping version-controlled files with date and time stamps

Version control with timestamps documents exactly what was submitted and reviewed.

A permit application fee is generally calculated based on which of the following?

Answer: The adopted fee schedule, often tied to project valuation or scope

Fees follow an adopted fee schedule, commonly based on valuation, area, or permit type.

What does an applicant's signed affidavit or certification on a permit form typically attest to?

Answer: That information provided is true and accurate to the best of the applicant's knowledge

Signed certifications make the applicant accountable for the accuracy of submitted information.