CPI Case Documentation & Reporting Flashcards

What is the primary purpose of a case summary report in paranormal investigation?

Answer: To document findings, evidence, and conclusions for the client and team records

A case summary report serves to document all findings, evidence, and conclusions objectively for client review and team archival purposes.

Which information should be included in the initial case intake form for a paranormal investigation?

Answer: Client contact info, reported activity description, location history, and witness names

The initial intake form must capture client contact details, a full description of reported activity, location history, and witness information to establish a complete baseline.

When logging timestamps during an investigation, which format is recommended for consistency and clarity?

Answer: 24-hour clock format with date (e.g., 2024-10-15 23:47:32)

A 24-hour clock format with the full date eliminates AM/PM ambiguity and allows precise cross-referencing with other data logs and equipment timestamps.

What does a chain of custody document ensure in a paranormal investigation?

Answer: That evidence is tracked from collection through analysis to prevent tampering or loss

A chain of custody document tracks every person who handles a piece of evidence, ensuring its integrity and authenticity are preserved from collection through final analysis.

Which section of a final investigation report should address possible natural explanations for reported phenomena?

Answer: Alternative explanations / debunking analysis section

The alternative explanations section is where investigators professionally address mundane causes such as structural noise, electromagnetic interference, or environmental factors.

How long should a CPI investigator typically retain case files after an investigation is closed?

Answer: Retain indefinitely or per organizational policy, typically a minimum of 3–5 years

Case files should be retained per organizational policy, generally a minimum of 3–5 years, to support follow-up inquiries, legal needs, or comparative research.