Quorum, Notice & Orders of Business Flashcards

What is the most important content requirement for a notice of a special meeting?

Answer: A statement of the business to be transacted

The notice for a special meeting must state the specific business to be transacted because only that stated business may be considered at the meeting.

What business may be transacted at a special meeting called to consider a proposed amendment to the bylaws?

Answer: Only the bylaws amendment and directly related matters

At a special meeting, only the business specified in the notice—and matters directly incidental to it—may be transacted.

Under RONR, which officer is primarily responsible for sending out notices of meetings to members?

Answer: Secretary

The secretary is responsible for sending meeting notices, maintaining the membership roll, and handling official correspondence on behalf of the organization.

If proper notice was not given for a meeting and business was transacted, what is the effect on those proceedings?

Answer: The proceedings are void and may be declared null at the next proper meeting

Business transacted at a meeting held without proper notice is void because members who did not receive notice were deprived of their right to attend and participate.

What is 'constructive notice' in the context of parliamentary meetings?

Answer: Notice that the law presumes a person has received, regardless of actual receipt

Constructive notice is a legal concept whereby notice is presumed to have been received if it was properly sent or published according to established rules, even if the individual did not actually see it.

An organization's bylaws require '10 days' notice for the annual meeting. If notice is mailed on June 1, what is the earliest date the annual meeting may be held?

Answer: June 12

When counting notice periods, neither the day of mailing nor the day of the meeting is counted; counting June 2 as Day 1, the 10th day falls on June 11, making June 12 the earliest permitted date.

Which of the following would be a valid reason to call a special meeting?

Answer: To consider emergency business that cannot wait until the next regular meeting

Special meetings are properly called to handle urgent or important business that must be addressed before the next scheduled regular meeting.