COR Invoice Review & Payment Processing Flashcards

What form is typically used to document COR acceptance of goods or services for payment purposes?

Answer: DD Form 250

DD Form 250 (Material Inspection and Receiving Report) is used to document government acceptance of goods and services.

Within how many days must the government generally make payment under the Prompt Payment Act after receiving a proper invoice?

Answer: 30 days

The Prompt Payment Act generally requires the government to pay a proper invoice within 30 days of receipt.

What should a COR do if an invoice includes charges for work not yet performed?

Answer: Reject it and notify the Contracting Officer

The COR must reject invoices for unperformed work and immediately notify the Contracting Officer to take appropriate action.

Which document serves as the primary basis for a COR to certify that services were received before approving an invoice?

Answer: COR surveillance log and inspection records

The COR's surveillance log and inspection records document contractor performance and serve as the evidentiary basis for invoice certification.

What is an 'improper invoice' under the Prompt Payment Act?

Answer: An invoice missing required information such as the contract number

An improper invoice lacks required data elements — such as contract number, description of supplies or services, or amount — and must be returned to the contractor.

Who has the final authority to approve payment to a contractor?

Answer: Contracting Officer

Only the Contracting Officer has the legal authority to authorize final payment to contractors; the COR's role is to certify receipt and acceptance.