CMP Venue Selection & Logistics 3

Question 1

Which document formally outlines all services, spaces, and dates agreed upon between a planner and a venue?

Accepted Answer

Definitive venue contract

Answer

The signed venue contract is the legally binding document that specifies all agreed-upon terms, spaces, rates, and services between the planner and venue.

Question 2

What does 'compression' mean in the context of hotel room blocks?

Accepted Answer

High hotel demand in a destination driving up room rates and limiting availability

Answer

Compression occurs when high overall demand in a market limits hotel availability and increases rates, making it harder for groups to secure room blocks.

Question 3

A planner is reviewing a venue's 'total event space' claim of 50,000 sq ft. Which question is MOST important to ask?

Accepted Answer

What portion of that space is column-free and usable for events?

Answer

Total square footage often includes corridors, storage, and pillared areas; the usable, column-free space is what actually determines event capacity.

Question 4

Which room setup style accommodates the MOST attendees per square foot for a lecture-style session?

Accepted Answer

Theater

Answer

Theater-style seating (chairs only, no tables) maximizes attendee density per square foot, making it ideal for large general sessions.

Question 5

A planner notices the venue contract includes a '20% attrition clause.' What does this mean?

Accepted Answer

The planner must fill at least 80% of contracted rooms or pay damages on the shortfall

Answer

A 20% attrition clause means the group must pick up at least 80% of contracted room nights or pay liquidated damages on the unrealized rooms.

(CMP) Certified Meeting Professional Practice Test

(CMP) Certified Meeting Professional Practice Test

CMP Venue Selection & Logistics 3