CMP Venue Selection & Logistics 2

Question 1

When evaluating a venue's ADA compliance, which factor is MOST critical for an event planner to assess?

Accepted Answer

Accessible routes from parking to meeting rooms

Answer

Accessible routes connecting all key areas—parking, entrances, restrooms, and meeting spaces—are the core requirement for ADA compliance at events.

Question 2

A planner negotiates a 'last-room availability' clause in a hotel contract. What does this guarantee?

Accepted Answer

The planner's group gets the last available rooms at block rate

Answer

A last-room availability clause ensures the contracted group rate applies even when only a few rooms remain, protecting late-booking attendees.

Question 3

Which metric best measures a venue's ability to host concurrent breakout sessions?

Accepted Answer

Number and size of breakout rooms relative to plenary capacity

Answer

The ratio and capacity of breakout rooms to the main session space determines whether the venue can simultaneously accommodate all breakout groups.

Question 4

A planner discovers the venue's in-house AV provider is mandatory. What is the primary risk of this arrangement?

Accepted Answer

The planner loses competitive pricing and flexibility in AV sourcing

Answer

Exclusive in-house AV mandates eliminate the planner's ability to negotiate pricing or bring a preferred vendor, often resulting in higher costs.

Question 5

What is the purpose of a 'force majeure' clause in a venue contract?

Accepted Answer

It releases both parties from obligations due to unforeseeable events beyond their control

Answer

Force majeure clauses excuse performance obligations when extraordinary events—natural disasters, pandemics, wars—make fulfillment impossible.

(CMP) Certified Meeting Professional Practice Test