CMM Venue Selection & Contract Negotiation

Question 1

Which factor is MOST critical when evaluating a venue's suitability for a large annual conference?

Accepted Answer

Availability of adequate meeting space and sleeping rooms on required dates

Answer

Availability of the right space and room block on required dates is the foundational requirement before any other venue attributes are considered.

Question 2

What is a 'room block' in the context of hotel contracts for meetings?

Accepted Answer

A group of hotel rooms reserved at a negotiated rate for event attendees

Answer

A room block is a set number of guestrooms held by the hotel at a contracted rate for event attendees to book.

Question 3

What does the term 'attrition clause' mean in a hotel contract?

Accepted Answer

A penalty fee charged when the group does not meet its contracted room or food and beverage minimums

Answer

An attrition clause holds the group financially responsible if they fail to fill the agreed minimum number of room nights or spend the contracted F&B minimum.

Question 4

Which of the following is typically negotiable in a venue contract?

Accepted Answer

Complimentary room ratios (e.g., one comp per 40 paid rooms)

Answer

Complimentary room ratios are a standard negotiating point that meeting planners use to secure free rooms for speakers, staff, or VIPs.

Question 5

What is a 'force majeure' clause in a venue contract?

Accepted Answer

A provision that excuses both parties from contract obligations due to unforeseeable events beyond their control

Answer

Force majeure clauses excuse contract obligations when extraordinary events—such as natural disasters, pandemics, or government orders—make performance impossible.

CMM - Certified Meeting Management Practice Test

CMM - Certified Meeting Management Practice Test

CMM Venue Selection & Contract Negotiation