CMM Legal & Ethical Considerations

Question 1

Under the Americans with Disabilities Act (ADA), meeting planners are required to:

Accepted Answer

Ensure that events are held in accessible venues and that reasonable accommodations are made for attendees with disabilities

Answer

Provide accommodations only to attendees who request them in writing 90 days in advance

Answer

Charge additional fees to cover the cost of accessibility accommodations

Answer

Limit attendance of persons with disabilities to 10% of total capacity

Question 2

What is 'professional liability' (Errors & Omissions) insurance for meeting planners?

Accepted Answer

Coverage that protects the planner against claims of negligence or mistakes in professional services provided

Answer

Insurance that covers damage to the venue caused by the event

Answer

A policy covering the personal belongings of all attendees

Answer

Insurance that covers cancellation due to weather events

Question 3

What is the purpose of an indemnification clause in a meeting contract?

Accepted Answer

To specify which party is responsible for covering losses, damages, or legal claims arising from the event

Answer

To ensure the venue provides free parking

Answer

To define the menu for all catered functions

Answer

To set the refund policy for attendee registration fees

Question 4

Which of the following is an example of a conflict of interest that a meeting planner must disclose?

Accepted Answer

Receiving a commission or referral fee from a venue or vendor recommended to a client

Answer

Preferring one hotel brand over another based on personal experience

Answer

Having attended a conference at the recommended venue

Answer

Knowing a speaker personally from a professional association

Question 5

What does 'intellectual property' (IP) protection mean for meeting content?

Accepted Answer

Respecting copyright ownership of presentations, images, and recordings and obtaining proper permissions before reproducing or sharing them

Answer

Ensuring all meeting rooms have proper internet bandwidth

Answer

Registering the conference name as a trademark before the event

Answer

Installing copyright software on all conference computers

Question 6

What is 'general liability' insurance for events, and who typically needs it?

Accepted Answer

Coverage for bodily injury or property damage claims arising from the event, typically required of the hosting organization by the venue

Answer

Insurance specifically covering the meeting planner's professional errors

Answer

A policy covering all attendees' personal health during the event

Answer

Insurance that covers speakers' travel cancellations