CMM CMM Venue Selection & Contract Negotiation

Question 1

When evaluating a potential meeting venue, which factor is MOST critical to assess first?

Accepted Answer

Capacity and space configuration to meet attendee needs

Answer

Capacity and space configuration must match the event's attendee count and session layout requirements before other factors are considered.

Question 2

Which clause in a hotel contract protects the meeting planner if the property is sold or undergoes major renovations before the event?

Accepted Answer

Change-of-ownership clause

Answer

A change-of-ownership clause allows the planner to cancel or renegotiate if the hotel is sold or significantly altered before the contracted event dates.

Question 3

What is an 'attrition clause' in a venue contract?

Accepted Answer

A requirement to meet a minimum number of room nights or pay a shortfall fee

Answer

An attrition clause requires the client to fulfill a minimum room-night commitment or pay a fee for the shortfall.

Question 4

A CMM is negotiating a contract for a conference with 500 attendees. Which leverage point is MOST effective when negotiating room rates?

Accepted Answer

Demonstrating a history of repeat business and reliable room-block pickup

Answer

A proven track record of filling room blocks and repeat business gives the planner the strongest negotiating leverage for better rates.

Question 5

Which standard metric is used to evaluate a venue's audio-visual capability for large meetings?

Accepted Answer

Rigging capacity and ceiling height

Answer

Rigging capacity and ceiling height determine what production equipment can be safely suspended and what stage configurations are possible.

CMM - Certified Meeting Manager Practice Test

CMM - Certified Meeting Manager Practice Test

CMM CMM Venue Selection & Contract Negotiation