CMM CMM Venue Selection & Contract Negotiation

Question 1

When evaluating a potential meeting venue, which factor is MOST critical to assess first?

Accepted Answer

Capacity and space configuration to meet attendee needs

Answer

Catering menu variety

Answer

Proximity to shopping centers

Answer

Availability of on-site gift shops

Question 2

Which clause in a hotel contract protects the meeting planner if the property is sold or undergoes major renovations before the event?

Accepted Answer

Change-of-ownership clause

Answer

Force majeure clause

Answer

Attrition clause

Answer

Indemnification clause

Question 3

What is an 'attrition clause' in a venue contract?

Accepted Answer

A requirement to meet a minimum number of room nights or pay a shortfall fee

Answer

A penalty for canceling the event entirely

Answer

A discount for booking multiple events

Answer

A clause allowing the venue to cancel if occupancy is low

Question 4

A CMM is negotiating a contract for a conference with 500 attendees. Which leverage point is MOST effective when negotiating room rates?

Accepted Answer

Demonstrating a history of repeat business and reliable room-block pickup

Answer

Promising social media promotion

Answer

Requesting a site visit during peak season

Answer

Asking for complimentary spa credits

Question 5

Which standard metric is used to evaluate a venue's audio-visual capability for large meetings?

Accepted Answer

Rigging capacity and ceiling height

Answer

Square footage per attendee

Answer

Number of breakout rooms

Answer

Parking space ratio

Question 6

What is the purpose of a 'room block' in meeting planning?

Accepted Answer

Securing a set number of sleeping rooms at a negotiated rate for attendees

Answer

Reserving specific meeting room configurations in advance

Answer

Blocking off time on the master schedule

Answer

Designating rooms exclusively for VIP use