Technology & Virtual Meetings Flashcards

What is a 'hybrid meeting' in modern meeting management?

Answer: An event where some attendees participate in-person and others join remotely via technology

A hybrid meeting combines on-site attendees with virtual participants connected through digital platforms.

Which bandwidth requirement is most critical when planning a large-scale virtual meeting?

Answer: Sufficient upload and download speed to support all concurrent video streams without lag

Adequate bandwidth ensures stable video and audio for all participants, preventing disruptions during the event.

What is the CMM exam body's recommended approach for evaluating event technology platforms?

Answer: Assess usability, integration capability, support options, and alignment with event objectives

Effective technology evaluation considers functional fit, integration with existing systems, vendor support, and how well it serves event goals.

What is 'polling' used for in virtual or hybrid meetings?

Answer: Gathering real-time audience responses to questions to increase engagement and collect data

Live polling engages virtual and in-person attendees and provides immediate feedback or data for speakers and organizers.

Which platform feature is MOST important for ensuring accessibility in a virtual meeting?

Answer: Closed captioning and screen reader compatibility

Closed captions and screen reader support ensure that attendees with hearing or visual impairments can fully participate.

What is 'event tech stack' in the context of meeting planning?

Answer: The combination of software tools used to manage registration, communications, virtual delivery, and analytics

An event tech stack is the integrated suite of digital tools a planner uses across the full event lifecycle.