Legal & Ethical Considerations Flashcards

Under the Americans with Disabilities Act (ADA), meeting planners are required to:

Answer: Ensure that events are held in accessible venues and that reasonable accommodations are made for attendees with disabilities

The ADA requires that events be accessible to individuals with disabilities, including accessible venues, sign language interpretation if requested, and other reasonable accommodations.

What is 'professional liability' (Errors & Omissions) insurance for meeting planners?

Answer: Coverage that protects the planner against claims of negligence or mistakes in professional services provided

E&O or professional liability insurance protects meeting planners from financial loss if a client claims the planner's error, omission, or negligence caused them financial harm.

What is the purpose of an indemnification clause in a meeting contract?

Answer: To specify which party is responsible for covering losses, damages, or legal claims arising from the event

An indemnification clause allocates responsibility for defending and covering costs if a third party files a claim related to the event, protecting one party from another's negligence.

Which of the following is an example of a conflict of interest that a meeting planner must disclose?

Answer: Receiving a commission or referral fee from a venue or vendor recommended to a client

Receiving undisclosed financial compensation from recommended vendors creates a conflict of interest that compromises the planner's objectivity and must be disclosed to the client.

What does 'intellectual property' (IP) protection mean for meeting content?

Answer: Respecting copyright ownership of presentations, images, and recordings and obtaining proper permissions before reproducing or sharing them

Meeting planners must obtain permission from content creators before reproducing, distributing, or recording presentations to avoid copyright infringement.

What is 'general liability' insurance for events, and who typically needs it?

Answer: Coverage for bodily injury or property damage claims arising from the event, typically required of the hosting organization by the venue

General liability insurance covers third-party claims of bodily injury or property damage that occur during an event and is almost universally required by venues as a condition of the contract.