Legal & Ethical Considerations Flashcards

A meeting planner who accepts gifts valued over a threshold set by their organization's ethics policy should:

Answer: Disclose the gift to their organization per policy guidelines and return or donate it if required

Ethics policies require transparency; gifts above set thresholds must be disclosed and handled per organizational policy to maintain integrity and avoid the appearance of impropriety.

What is the key legal concern with recording sessions at a conference?

Answer: Recording without consent of speakers and attendees may violate privacy laws and intellectual property rights

Planners must obtain consent from speakers and, in some cases, attendees before recording, and must respect copyright ownership of presented content to avoid legal liability.

Which privacy law primarily governs the collection and use of personal data from European attendees at US-hosted meetings?

Answer: GDPR (General Data Protection Regulation)

GDPR applies to the personal data of EU residents regardless of where the collecting organization is based, so US meeting planners with European attendees must comply with its requirements.

What does 'duty of care' mean for meeting planners regarding attendee safety?

Answer: The legal and ethical responsibility to take reasonable steps to protect attendee health, safety, and well-being before and during an event

Duty of care requires planners to proactively identify and mitigate risks, provide adequate safety measures, and respond appropriately to emergencies to protect attendees.

What is the purpose of a 'hold harmless' agreement between a planner and a venue?

Answer: To prevent one party from holding the other legally responsible for certain claims or damages

A hold harmless (or indemnification) agreement specifies that one party will not hold the other liable for specific types of claims, typically those arising from the first party's own negligence.

What ethical obligation does a CMM-certified meeting professional have regarding sustainability claims?

Answer: To accurately represent sustainability efforts and avoid 'greenwashing' by making unsupported environmental claims

Ethical meeting professionals must ensure that any sustainability claims made about an event are accurate and substantiated, avoiding misleading 'greenwashing' that overstates environmental impact.