Meetings, Elections, and Voting Flashcards

A board member has a direct financial interest in a contract being voted on at a board meeting. Best practice requires the director to:

Answer: Disclose the conflict, recuse from discussion, and abstain from the vote

Conflict-of-interest best practice requires disclosure, recusal from the discussion, and abstention from the vote to protect the association.

The notice for an annual meeting must typically be sent within which timeframe under most state community association statutes?

Answer: Between 10 and 60 days before the meeting, as specified by governing documents or statute

Most state laws and governing documents require meeting notices to be sent within a window of approximately 10 to 60 days prior to the meeting.

An association member requests to add an item to the agenda of the next board meeting. Under most governing documents, a member can:

Answer: Address the board during the open forum but cannot control the formal agenda

Members generally have the right to speak during an open forum but do not have the authority to add binding agenda items to a board meeting.

What is a 'limited proxy' in the context of community association elections?

Answer: A proxy that authorizes the proxy holder to vote only on specific items listed on the form

A limited proxy restricts the proxy holder's authority to cast votes only on the particular agenda items or candidates specified on the proxy form.

A special meeting of the membership is called to vote on a special assessment. Notice must typically describe:

Answer: The specific purpose of the meeting, because business at a special meeting is limited to that purpose

Special meetings are limited in scope to the purposes stated in the notice, so the notice must clearly describe the subject matter to be addressed.

Under cumulative voting rules used in some association elections, an owner with three votes for three open board seats may:

Answer: Allocate all three votes to a single candidate if desired

Cumulative voting allows an owner to concentrate multiple votes on one or more candidates rather than distributing exactly one vote per seat.

The board passes a resolution during an executive session. Which action is required to make that resolution effective?

Answer: The board must report the action (not the confidential deliberations) in the minutes of the next open session

While deliberations in executive session remain confidential, any board action taken must be recorded and reported in the open session minutes to be enforceable.