Human Resources and Personnel Management Flashcards

A board member instructs the community manager to terminate an on-site employee immediately without cause. The best practice before acting is to:

Answer: Review the employee handbook, applicable employment contracts, and consult legal counsel

Before termination, the manager should review employment documents for notice requirements and consult the association's attorney to minimize wrongful termination liability.

A new Form I-9 must be completed for each employee to verify:

Answer: Identity and employment authorization in the United States

Form I-9 is required by federal law (IRCA) to verify that every employee is legally authorized to work in the United States.

Which of the following best describes progressive discipline in a community association HR context?

Answer: Escalating corrective actions (verbal warning → written warning → suspension → termination) to address misconduct

Progressive discipline applies increasingly serious consequences for repeated or serious infractions, giving employees notice and opportunity to correct behavior while creating a defensible paper trail.

Under the Americans with Disabilities Act (ADA), a community association with 15+ employees must provide a qualified employee with a disability:

Answer: Reasonable accommodation unless it causes undue hardship to the organization

The ADA requires employers to provide reasonable accommodations that enable a qualified person with a disability to perform essential job functions, unless doing so creates undue hardship.

A community association manager receives a complaint of workplace sexual harassment between two on-site employees. The immediate required action is to:

Answer: Investigate promptly, document findings, and take corrective action

Federal law and best practice require prompt investigation of harassment complaints, documentation of findings, and appropriate corrective action to prevent a hostile work environment.

When using a management company for a community, the on-site staff are typically employed by:

Answer: The management company, not the association

In a managed community, on-site staff are usually employees of the management company, which handles HR, payroll, and compliance obligations on the association's behalf.