CMCA - Certified Manager of Community Associations Meetings, Elections, and Voting Questions and Answers Flashcards

What does a quorum represent at an association meeting?

Answer: The minimum number of members or votes that must be present for business to be validly conducted

A quorum is the minimum attendance (in person, by proxy, or by ballot where allowed) required before the body can act.

A member who signed a proxy for the annual meeting then attends and votes in person. What is the usual effect on the proxy?

Answer: The proxy is revoked as to that vote

A proxy is generally revocable, and a member's personal attendance and vote ordinarily supersedes it.

Which type of proxy tells the proxy holder exactly how to vote on a specific issue?

Answer: Directed proxy

A directed (or limited) proxy instructs the holder how to vote, while a general proxy leaves discretion to the holder.

Under Robert's Rules of Order, which motion is used to end debate and force an immediate vote?

Answer: Previous question

The previous question closes debate and generally requires a two-thirds vote because it limits members' rights.

What determines how far in advance notice of an annual membership meeting must be given?

Answer: The governing documents and applicable state law

Notice periods are set by the bylaws and statute, and the manager must follow whichever is stricter.

Which topic is most commonly an appropriate subject for a board executive session?

Answer: Pending litigation with legal counsel

Executive sessions are typically limited to matters such as litigation, personnel, contract negotiations, and individual member discipline or delinquencies.

In most states, who may attend regular board meetings as observers?

Answer: Association members

Many state statutes and governing documents give members the right to attend open board meetings, though not necessarily to speak.