CMCA - Certified Manager of Community Associations Contracting and Vendor Management Questions and Answers Flashcards

What is the main purpose of a request for proposal (RFP) rather than a simple bid request?

Answer: To evaluate qualifications, approach, and price for complex services

RFPs let the association compare vendors on qualifications and methodology, not just price.

A change order on a construction contract should be:

Answer: Written, priced, and approved by the authorized party before work proceeds

Written, authorized change orders prevent disputes about scope and cost.

Which statement best describes how a community manager should view a vendor's workers' compensation coverage?

Answer: It protects the association from claims by injured vendor employees

Without verified workers' compensation, an injured vendor employee might seek recovery from the association.

When comparing bids, what should the manager ensure about the bids received?

Answer: They are all based on the same scope of work and specifications

Apples-to-apples comparison requires identical scope and specifications.

A contract is signed on behalf of the association by whom, ordinarily?

Answer: An authorized officer or person designated by the board

Only those authorized by the board or governing documents may bind the association to a contract.

Which contract provision allows the association to end the agreement without cause upon proper notice?

Answer: Termination for convenience clause

A termination for convenience clause permits ending the contract without proving breach.

A vendor is classified as an independent contractor rather than an employee of the association. Which factor most supports that classification?

Answer: The vendor controls how the work is done and serves multiple clients

Control over methods and serving other clients indicate independent contractor status.