CMC Technology & Information Systems 2

Question 1

A municipal clerk receives a public records request for all city emails referencing a specific contract. Under most state public records laws, these emails are considered:

Accepted Answer

Public records subject to disclosure if related to official business

Answer

Emails created or received in the course of conducting official government business are public records subject to disclosure under most state sunshine laws, regardless of whether they reside on a government or personal server.

Question 2

Which approach BEST protects a municipality from data loss when storing electronic records in the cloud?

Accepted Answer

Requiring vendors to sign a service-level agreement (SLA) that includes data backup and recovery provisions

Answer

A vendor SLA with explicit backup and recovery provisions legally obligates the provider to meet defined recovery time objectives and protects the municipality if data is lost or corrupted.

Question 3

Open data initiatives in municipal government primarily aim to:

Accepted Answer

Make government datasets publicly available in machine-readable formats

Answer

Open data initiatives publish government datasets in machine-readable formats (e.g., CSV, JSON) so residents, developers, and journalists can analyze, reuse, and build upon government information.

Question 4

Which cybersecurity practice is MOST effective in preventing unauthorized access to a clerk's electronic records system?

Accepted Answer

Implementing multi-factor authentication (MFA) for all system logins

Answer

Multi-factor authentication requires users to verify identity through two or more factors (e.g., password plus a mobile code), significantly reducing the risk of unauthorized access even if passwords are compromised.

Question 5

When transitioning from a paper-based records system to an electronic system, which step should a municipal clerk prioritize FIRST?

Accepted Answer

Conducting a records inventory and developing a migration plan aligned with the retention schedule

Answer

A thorough records inventory ensures that all records are identified, classified, and aligned with the retention schedule before migration, preventing loss of legally required records during the transition.

(CMC) Certified Municipal Clerk Practice Test

(CMC) Certified Municipal Clerk Practice Test

CMC Technology & Information Systems 2