CMC Technology & Information Systems

Question 1

Which federal law establishes accessibility standards that municipal websites and digital content must comply with to serve residents with disabilities?

Accepted Answer

Section 508 of the Rehabilitation Act

Answer

Freedom of Information Act (FOIA)

Answer

Electronic Signatures in Global and National Commerce Act (ESIGN)

Answer

Uniform Electronic Transactions Act (UETA)

Question 2

When a municipal clerk's office implements an Electronic Document Management System (EDMS), which metadata element is MOST critical for long-term records retrieval?

Accepted Answer

Date created and document classification

Answer

File size in kilobytes

Answer

The name of the employee who scanned the document

Answer

The software version used to create the file

Question 3

Under the Electronic Signatures in Global and National Commerce Act (ESIGN), electronic signatures are generally considered:

Accepted Answer

Legally equivalent to handwritten signatures

Answer

Invalid for government contracts and official documents

Answer

Only valid when accompanied by a notarized paper copy

Answer

Permitted only for internal municipal communications

Question 4

A city council meeting is being live-streamed. Which action best protects the integrity of the official record while using streaming technology?

Accepted Answer

Maintaining an independent audio or video recording separate from the stream

Answer

Relying solely on the live stream as the official record of the meeting

Answer

Distributing streaming login credentials only to council members

Answer

Disabling the stream's public chat feature to prevent interference

Question 5

Which of the following best describes the purpose of an audit trail in an electronic records management system?

Accepted Answer

It provides a chronological log of who accessed or modified a record

Answer

It automatically deletes records past their retention period

Answer

It encrypts sensitive documents to prevent unauthorized viewing

Answer

It converts paper records into digital format automatically

Question 6

When selecting an agenda management software system, which feature is MOST important for a municipal clerk ensuring transparency and public access?

Accepted Answer

Ability to publish agendas and supporting documents to a public-facing portal

Answer

Integration with the clerk's personal calendar

Answer

Automatic generation of invoices for meeting attendees

Answer

Real-time translation into multiple languages

Question 7

Which standard is most widely used for the long-term digital preservation of text-based government documents?

Accepted Answer

PDF/A (ISO 19005)

Answer

MP4

Answer

DOCX

Answer

HTML5