Technology & Information Systems Flashcards
7 cards from real CMC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Technology & Information Systems flashcards as text
Which federal law establishes accessibility standards that municipal websites and digital content must comply with to serve residents with disabilities?
Answer: Section 508 of the Rehabilitation Act
Section 508 of the Rehabilitation Act requires federal agencies—and by extension state and local governments receiving federal funding—to ensure electronic and information technology is accessible to people with disabilities.
When a municipal clerk's office implements an Electronic Document Management System (EDMS), which metadata element is MOST critical for long-term records retrieval?
Answer: Date created and document classification
Date created and document classification are essential metadata elements that enable accurate retrieval, proper retention scheduling, and legal defensibility of electronic records over time.
Under the Electronic Signatures in Global and National Commerce Act (ESIGN), electronic signatures are generally considered:
Answer: Legally equivalent to handwritten signatures
The ESIGN Act establishes that electronic signatures carry the same legal weight as handwritten signatures for contracts and official records, provided both parties consent to electronic transactions.
A city council meeting is being live-streamed. Which action best protects the integrity of the official record while using streaming technology?
Answer: Maintaining an independent audio or video recording separate from the stream
Maintaining an independent recording separate from the live stream ensures the official record is preserved even if technical issues disrupt the stream, protecting the municipality's legal and archival obligations.
Which of the following best describes the purpose of an audit trail in an electronic records management system?
Answer: It provides a chronological log of who accessed or modified a record
An audit trail logs every access, modification, or deletion event with timestamps and user identification, supporting accountability and legal defensibility for government records.
When selecting an agenda management software system, which feature is MOST important for a municipal clerk ensuring transparency and public access?
Answer: Ability to publish agendas and supporting documents to a public-facing portal
A public-facing portal for agendas and supporting documents directly supports open government principles by allowing residents to access meeting materials in advance, as required by many open meetings laws.
Which standard is most widely used for the long-term digital preservation of text-based government documents?
Answer: PDF/A (ISO 19005)
PDF/A is an ISO-standardized version of PDF specifically designed for long-term archiving; it embeds all fonts and metadata needed to render the document consistently without relying on external software.