Writing Formal Letters or Summaries Flashcards

You are writing a formal letter requesting a transcript. Which sentence best states the purpose?

Answer: I am writing to request an official transcript of my academic records from the Faculty of Science for September 2019 to June 2023.

This sentence identifies the document type, source, and time period.

Which sentence demonstrates correct formal register in a business letter?

Answer: I would be grateful if you could address this matter at your earliest convenience.

'I would be grateful' and 'at your earliest convenience' are standard formal phrases.

When writing a summary of a news article, which opening line is best?

Answer: The article reports that the Canadian government has allocated $2.5 billion to improve mental health services across all provinces.

This opening identifies the source type, key information, specific amount, and scope.

In a formal letter, you need to refer to a previous communication. Which phrase is most appropriate?

Answer: As per my email of March 15, 2026, regarding the lease renewal...

'As per my email of March 15, 2026' provides a formal reference with date and topic.

You are summarising a presentation with 8 points in 150 words. What is the best approach?

Answer: Focus on the 3-4 most important points and mention others briefly

With a 150-word limit, focusing on the most important points ensures the summary is both concise and comprehensive.

Which is best practice for requesting a reference from a former employer?

Answer: Politely asking if they are willing, reminding them of your role and dates, and giving adequate notice

This approach is polite, provides context, and is considerate.