CJIS Data Management & Record Keeping 3

Question 1

Which CJIS policy section governs the use of personally identifiable information (PII) within criminal justice databases?

Accepted Answer

Policy Area 5 — Access Control

Answer

Policy Area 5 addresses access control, which governs who may access PII and CJI stored in criminal justice systems.

Question 2

When an NCIC record reaches its expiration date without renewal, what happens automatically?

Accepted Answer

The record is purged from the active NCIC file

Answer

NCIC automatically purges records that are not renewed before their expiration date to maintain data accuracy.

Question 3

What is the purpose of the NCIC Validation Program?

Accepted Answer

To ensure entered records are accurate, complete, and still valid

Answer

The NCIC Validation Program requires agencies to periodically review their records to confirm they remain accurate and legally supportable.

Question 4

Under CJIS policy, which of the following is a required element when logging access to criminal justice information?

Accepted Answer

The user identity, date, time, and type of action performed

Answer

Audit logs must capture user identity, timestamps, and the nature of the action to support accountability and forensic review.

Question 5

A criminal justice agency wants to share CHRI with a non-criminal justice government agency for background check purposes. What is required?

Accepted Answer

A CJIS Security Addendum signed by the receiving agency

Answer

Non-criminal justice agencies that access CHRI must sign the CJIS Security Addendum, committing to CJIS security requirements.

(CJIS) Criminal Justice Information Services Certified Practice Test