CJIS CJIS Criminal History Record Information (CHRI) 1 — Questions and Answers
Question 1: What term describes the official record of arrests, charges, and dispositions maintained within CJIS systems?
- Criminal History Record Information (CHRI) (Correct answer)
- Personally Identifiable Information (PII)
- Law Enforcement Sensitive (LES) data
- National Crime Statistics Report
Correct answer: Criminal History Record Information (CHRI)
CHRI is the official term for records of arrests, charges, and dispositions maintained in CJIS systems such as the Interstate Identification Index (III).
Question 2: Under CJIS policy, who is the designated owner of CHRI data stored within the Interstate Identification Index (III)?
- The FBI Criminal Justice Information Services Division
- The originating agency that submitted the record (Correct answer)
- The state identification bureau that forwarded the record
- The prosecuting attorney of the jurisdiction
Correct answer: The originating agency that submitted the record
The originating agency that submitted the record retains ownership of CHRI and is responsible for its accuracy and timely updating.
Question 3: Which federal law primarily governs the use and dissemination of CHRI for noncriminal justice purposes?
- Freedom of Information Act (FOIA)
- Privacy Act of 1974
- 28 CFR Part 20 (Correct answer)
- Federal Records Act
Correct answer: 28 CFR Part 20
28 CFR Part 20 establishes the regulations for the exchange of criminal history records for noncriminal justice purposes.
Question 4: A CHRI response received for a background check on a noncriminal justice applicant must be used for what purpose?
- Any purpose deemed relevant by the receiving agency
- Only the specific authorized purpose for which it was requested (Correct answer)
- Public disclosure if the subject consents
- Sharing with all affiliated agencies in the state
Correct answer: Only the specific authorized purpose for which it was requested
CHRI obtained for noncriminal justice purposes is restricted to the specific authorized purpose stated in the request and cannot be used for other purposes.
Question 5: What must an agency do when it discovers that CHRI it submitted to CJIS contains an error?
- Notify the subject of the record only
- Submit a correction or deletion to update the record (Correct answer)
- Archive the incorrect record and create a new one
- Wait for the annual audit cycle to correct errors
Correct answer: Submit a correction or deletion to update the record
Agencies are required to promptly submit corrections or deletions to CJIS when errors in submitted CHRI are discovered to ensure record accuracy.
Question 6: Under CJIS policy, CHRI received from the III must be stored in a manner that ensures it is protected from:
- Routine law enforcement access
- Unauthorized access and improper dissemination (Correct answer)
- Archival by state repositories
- Retention beyond 90 days
Correct answer: Unauthorized access and improper dissemination
CHRI must be stored with controls that prevent unauthorized access and improper dissemination in compliance with CJIS Security Policy.
CJIS CJIS Criminal History Record Information (CHRI) 1
What term describes the official record of arrests, charges, and dispositions maintained within CJIS systems?