Information Lifecycle Management Flashcards
7 cards from real CIP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Information Lifecycle Management flashcards as text
Which phase of the information lifecycle involves determining how long records must be retained before disposal?
Answer: Retention scheduling
Retention scheduling is the phase where organizations define how long information must be kept based on legal, regulatory, and business requirements before it can be disposed of.
What term describes the process of systematically transferring inactive records from active storage to lower-cost storage for the remainder of their retention period?
Answer: Archiving
Archiving refers to moving inactive records to secondary or long-term storage while preserving them for future reference or compliance needs.
Which principle holds that information should only be kept for as long as it serves a legitimate business, legal, or regulatory purpose?
Answer: Minimal retention
The minimal retention principle states that information should not be kept longer than necessary to meet business, legal, or regulatory requirements, reducing risk and storage costs.
A litigation hold (legal hold) primarily affects which stage of the information lifecycle?
Answer: Disposition
A litigation hold suspends the normal disposition of records that may be relevant to pending or anticipated litigation, overriding the standard retention schedule.
What is the primary purpose of a records retention schedule in information lifecycle management?
Answer: To specify how long each category of record must be kept
A records retention schedule documents the required retention periods for each category of records, ensuring compliance with legal and business obligations.
Which activity marks the final stage of the information lifecycle for most business records?
Answer: Disposition
Disposition is the final stage, where records are either destroyed, transferred to an archives, or otherwise removed from active management once their retention period expires.
In the context of information lifecycle management, what does 'appraisal' mean?
Answer: Evaluating records to determine their retention value and disposition
Appraisal is the process of evaluating records to determine their administrative, legal, fiscal, and historical value in order to set appropriate retention and disposition actions.