CHI Meeting & Convention Planning 2

Question 1

What is the primary purpose of a Request for Proposal (RFP) in meeting planning?

Accepted Answer

To solicit bids and gather information from potential venues

Answer

An RFP allows planners to formally request detailed proposals from multiple venues so they can compare costs, capacity, and services.

Question 2

Which contract clause protects a meeting planner if a hotel fails to provide the agreed-upon number of sleeping rooms?

Accepted Answer

Performance clause

Answer

A performance clause holds the hotel accountable for delivering the rooms, services, or facilities it promised in the contract.

Question 3

The 'peak night' in a room block refers to:

Accepted Answer

The night with the largest number of sleeping rooms occupied

Answer

Peak night identifies the date when the most guest rooms in the block are expected to be occupied, which drives the hotel's negotiation stance.

Question 4

What does 'comp ratio' mean in hotel contract negotiations?

Accepted Answer

The number of complimentary rooms provided for a set number of paid rooms

Answer

Comp ratio specifies how many complimentary guest rooms the hotel provides based on the total number of paid room-nights consumed.

Question 5

Which type of meeting room setup is BEST suited for a training session requiring participants to take notes and use laptops?

Accepted Answer

Classroom style

Answer

Classroom style provides tables in front of each seat, giving participants surface space to write, use laptops, and reference materials.

(CHI) Certified Hospitality Instructor Practice Test