CERA Records Management and Public Records 2

Question 1

Under most state open records laws, how quickly must an election office typically acknowledge receipt of a public records request?

Accepted Answer

Within 3 to 5 business days

Answer

Most state open records statutes require agencies to acknowledge receipt of a request within 3 to 5 business days, though fulfillment may take longer.

Question 2

What is the primary purpose of a litigation hold in an election office?

Accepted Answer

To suspend the destruction of records relevant to pending or reasonably anticipated litigation

Answer

A litigation hold (also called a legal hold) preserves records that may be relevant to current or anticipated lawsuits, overriding the normal retention schedule.

Question 3

Which standard is most commonly referenced for managing electronic records in government agencies, including election offices?

Accepted Answer

DoD 5015.2

Answer

DoD 5015.2 is the widely recognized standard for records management software used by government agencies to manage electronic records.

Question 4

An election office receives a request for a list of voters who voted in the last primary election. This type of record is generally known as:

Accepted Answer

A poll book or voter history file

Answer

A poll book or voter history file records which registered voters actually cast a ballot in a given election, and is frequently requested under open records laws.

Question 5

If a requester asks for records in a specific electronic format, what is the general obligation of most state election offices under modern open records laws?

Accepted Answer

Provide records in the requested format if readily available

Answer

Modern open records laws generally require agencies to provide records in the requested electronic format if the agency already maintains them in that format.

CERA - Certified Elections Registration Administrator Practice Test

CERA - Certified Elections Registration Administrator Practice Test

CERA Records Management and Public Records 2