CEM Risk Management & Safety 3 — Questions and Answers
Question 1: In a risk matrix, a risk rated 'high probability / high impact' should be:
- Accepted without action
- Transferred to exhibitors
- Prioritized for immediate mitigation (Correct answer)
- Documented and reviewed annually
Correct answer: Prioritized for immediate mitigation
High-probability, high-impact risks require immediate and active mitigation strategies to reduce likelihood or consequence.
Question 2: What is the recommended minimum aisle width for a major exhibition floor according to IAEE guidelines?
- 4 feet
- 6 feet
- 8 feet
- 10 feet (Correct answer)
Correct answer: 10 feet
IAEE recommends a minimum aisle width of 10 feet for main aisles to ensure safe crowd flow and emergency egress.
Question 3: Which party is typically responsible for verifying that a suspended rigging load does not exceed the venue's structural capacity?
- The exhibitor's graphic designer
- A licensed structural engineer or rigger (Correct answer)
- The general service contractor's logistics team
- The insurance adjuster
Correct answer: A licensed structural engineer or rigger
A licensed structural engineer or certified rigger must verify that suspended elements do not exceed the venue's rated load capacity.
Question 4: An event's 'force majeure' clause in contracts relates to risk management by:
- Ensuring exhibitor deposits are non-refundable
- Protecting parties from liability for events beyond their reasonable control (Correct answer)
- Setting maximum liability for booth damage
- Defining dispute resolution procedures
Correct answer: Protecting parties from liability for events beyond their reasonable control
Force majeure clauses excuse contract performance when events like natural disasters, pandemics, or acts of war make fulfillment impossible.
Question 5: Which of the following best describes 'risk transfer' in exhibition management?
- Moving high-risk exhibitors to less trafficked aisles
- Shifting financial responsibility for a risk to another party, such as through insurance (Correct answer)
- Training staff to handle risks that were previously managed by contractors
- Transferring the risk register to a new show manager
Correct answer: Shifting financial responsibility for a risk to another party, such as through insurance
Risk transfer involves shifting the financial burden of a potential loss to another party, most commonly through purchasing insurance or contractual indemnification.
Question 6: When is an Alcohol Management Plan most critical at an exhibition event?
- When the event is held outdoors only
- Whenever alcohol is served, especially at evening networking functions (Correct answer)
- Only when attendees are under 25 years old
- When the venue does not have a liquor license
Correct answer: Whenever alcohol is served, especially at evening networking functions
Alcohol Management Plans address responsible service, age verification, and cut-off procedures and are essential whenever alcohol is served at any event function.
Question 7: What does 'drayage' refer to in the context of exhibition safety?
- The process of draining water from outdoor show sites
- Material handling — moving freight from the loading dock to the booth (Correct answer)
- The rate charged for excessive booth noise
- Drawing emergency exit maps for exhibitors
Correct answer: Material handling — moving freight from the loading dock to the booth
Drayage is the service of transporting goods from the loading dock to the exhibitor's booth space and back, a key area for safety during move-in and move-out.
CEM Risk Management & Safety 3
In a risk matrix, a risk rated 'high probability / high impact' should be: