CEC Privacy Regulations & Ethical Standards 4

Question 1

Under FERPA, what must a school provide to students regarding their education records rights?

Accepted Answer

Annual notification of their FERPA rights

Answer

FERPA requires schools to annually notify students (or parents, for K-12) of their rights under FERPA, including the right to inspect records and request amendments.

Question 2

A student asks an enrollment counselor to amend their academic record, claiming it contains an error. What is the first step the counselor should take?

Accepted Answer

Direct the student to formally request an amendment through the appropriate institutional process

Answer

FERPA grants students the right to request amendment of inaccurate records through formal institutional channels, which the counselor should facilitate.

Question 3

Which scenario best illustrates the ethical principle of 'informed consent' in enrollment counseling?

Accepted Answer

Explaining all ways a student's data will be used before collecting it and obtaining agreement

Answer

Informed consent requires that individuals understand and agree to how their personal data will be collected, used, and shared before that data is obtained.

Question 4

An enrollment counselor's institution shares student applicant data with a third-party marketing vendor. Which safeguard is most critical to ensure ethical compliance?

Accepted Answer

Execute a data use agreement limiting how the vendor may use the data

Answer

Data use agreements are essential to ensure third-party vendors handle shared data only for authorized purposes and in compliance with privacy regulations like FERPA.

Question 5

Under the Telephone Consumer Protection Act (TCPA), what must an enrollment counselor ensure before using an auto-dialer to contact prospective students on their cell phones?

Accepted Answer

Prior express written consent has been obtained from the prospective student

Answer

The TCPA requires prior express written consent before using auto-dialers or prerecorded messages to contact individuals on their cell phones.

(CEC) Certified Enrollment Counselor Practice Test

(CEC) Certified Enrollment Counselor Practice Test

CEC Privacy Regulations & Ethical Standards 4