Risk Management & Mitigation Flashcards

A client verbally requests a design change during a phone call. What is the drafter's best risk mitigation step before revising the drawings?

Answer: Obtain written confirmation of the change and route it through the formal change-order process

Written change confirmation through a formal process prevents scope disputes and unauthorized revisions.

Which backup strategy best protects a drafting office against data loss from ransomware or server failure?

Answer: The 3-2-1 approach: three copies of data on two different media types with one copy stored offsite

The 3-2-1 rule ensures at least one uninfected, physically separate copy survives most disaster scenarios.

A drafter notices that a vendor-supplied shop drawing conflicts with the design intent drawings. Approving it without comment creates which type of risk?

Answer: Professional liability risk, since the reviewer may share responsibility for the resulting error

Reviewing and approving a conflicting shop drawing can make the reviewing firm partly liable for the error.

In a project risk register, what does a 'risk trigger' identify?

Answer: An early warning event or condition indicating the risk is about to occur

A trigger is the observable warning sign that tells the team a risk event is materializing.

Why do drafting standards require revision clouds and revision blocks on updated drawings?

Answer: They make changes traceable so field crews can identify exactly what was modified, reducing construction-from-stale-information errors

Clearly flagged revisions prevent builders from missing changes and constructing from superseded information.

A drafting team accepts a fast-track project where design proceeds while construction begins. Which mitigation best addresses the elevated rework risk?

Answer: Freezing and formally releasing design packages in stages, with strict interface coordination between packages

Staged design freezes with managed interfaces control rework exposure inherent in fast-track delivery.

Which situation represents residual risk after mitigation controls are applied?

Answer: The small chance of an error remaining even after independent checking and CAD standards are enforced

Residual risk is the exposure that remains after all planned controls are in place.