CCM Documentation & Record Management 2

Question 1

Under the Sarbanes-Oxley Act, how long must audit-related records be retained by public companies?

Accepted Answer

7 years

Answer

SOX Section 802 requires audit firms and their clients to retain audit and review workpapers for 7 years.

Question 2

Which metadata element is MOST critical when establishing the authenticity of an electronic record?

Accepted Answer

Creation timestamp and author

Answer

Creation timestamp and author metadata are the primary attributes used to establish the authenticity and provenance of an electronic record.

Question 3

A compliance officer discovers that employees are storing sensitive compliance documents in personal cloud storage. What is the PRIMARY risk this creates?

Accepted Answer

Loss of organizational control and data governance

Answer

Personal cloud storage removes organizational control over access, retention, and deletion, undermining data governance and compliance obligations.

Question 4

What is a 'litigation hold' (also called a legal hold) in the context of records management?

Accepted Answer

A directive suspending normal retention/disposal schedules for potentially relevant records

Answer

A litigation hold suspends the routine destruction of records that may be relevant to anticipated or pending litigation, regulatory inquiries, or audits.

Question 5

Which principle states that records should be maintained in the context in which they were created to preserve their meaning?

Accepted Answer

Provenance

Answer

The principle of provenance requires that records be kept together with other records from the same creator to preserve their original context and meaning.

(CCM) Certified Compliance Manager Practice Test

(CCM) Certified Compliance Manager Practice Test

CCM Documentation & Record Management 2