CCC Documentation & Record Management 2 — Questions and Answers
Question 1: Which document establishes the baseline for measuring project cost performance under the Earned Value Management system?
- Performance Measurement Baseline (PMB) (Correct answer)
- Project Charter
- Statement of Work
- Cost Breakdown Structure
Correct answer: Performance Measurement Baseline (PMB)
The Performance Measurement Baseline integrates scope, schedule, and cost baselines and serves as the reference for EVM variance analysis.
Question 2: A cost consultant discovers that change order documentation is missing supporting backup for labor costs. What is the BEST corrective action?
- Request substantiating records from the contractor before processing payment (Correct answer)
- Approve the change order and flag it for post-audit review
- Reject the change order permanently
- Estimate the labor cost using historical averages and proceed
Correct answer: Request substantiating records from the contractor before processing payment
Payment approval requires adequate substantiation; requesting backup protects the owner and ensures audit integrity.
Question 3: What is the primary purpose of a transmittal log in project documentation management?
- To track the sending and receiving of project documents between parties (Correct answer)
- To record all project cost transactions
- To document subcontractor qualifications
- To maintain a log of RFI responses
Correct answer: To track the sending and receiving of project documents between parties
A transmittal log creates an auditable trail of what documents were sent to whom and when, preventing disputes about notice and delivery.
Question 4: Under AACE International standards, a Class 5 cost estimate is typically based on which type of project definition?
- 0–2% project definition using capacity-factored or parametric methods (Correct answer)
- 30–75% project definition using unit cost methods
- 65–100% project definition using definitive methods
- 10–40% project definition using factored methods
Correct answer: 0–2% project definition using capacity-factored or parametric methods
Class 5 estimates are conceptual screening estimates with minimal project definition, relying on order-of-magnitude techniques.
Question 5: Which record is MOST critical for establishing the original contract cost baseline in a claims analysis?
- The executed contract with all bid documents and schedules of values (Correct answer)
- The contractor's internal cost report
- Project meeting minutes from pre-construction
- The project manager's correspondence file
Correct answer: The executed contract with all bid documents and schedules of values
The executed contract, including bid documents and schedules of values, defines the agreed scope, price, and payment structure that underpins any claims comparison.
Question 6: What is a Schedule of Values (SOV) primarily used for in construction project documentation?
- To allocate contract value across work items for progress billing purposes (Correct answer)
- To define the project critical path
- To list all subcontractors and their contract amounts
- To document owner-furnished equipment costs
Correct answer: To allocate contract value across work items for progress billing purposes
The SOV breaks the contract sum into line items tied to work activities, enabling proportional progress payments.
Question 7: When maintaining cost records for a project subject to government audit, which principle is MOST important?
- All costs must be supported by original source documents and traceable to the general ledger (Correct answer)
- Summary reports are sufficient if prepared by a licensed accountant
- Electronic records alone are acceptable without backup
- Costs can be estimated if receipts are unavailable
Correct answer: All costs must be supported by original source documents and traceable to the general ledger
Government audits require full traceability from summary reports back to source documents to verify allowability, allocability, and reasonableness.
CCC Documentation & Record Management 2
Which document establishes the baseline for measuring project cost performance under the Earned Value Management system?