Documentation & Record Management Flashcards
7 cards from real CCC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
Which document establishes the baseline for measuring project cost performance under the Earned Value Management system?
Answer: Performance Measurement Baseline (PMB)
The Performance Measurement Baseline integrates scope, schedule, and cost baselines and serves as the reference for EVM variance analysis.
A cost consultant discovers that change order documentation is missing supporting backup for labor costs. What is the BEST corrective action?
Answer: Request substantiating records from the contractor before processing payment
Payment approval requires adequate substantiation; requesting backup protects the owner and ensures audit integrity.
What is the primary purpose of a transmittal log in project documentation management?
Answer: To track the sending and receiving of project documents between parties
A transmittal log creates an auditable trail of what documents were sent to whom and when, preventing disputes about notice and delivery.
Under AACE International standards, a Class 5 cost estimate is typically based on which type of project definition?
Answer: 0–2% project definition using capacity-factored or parametric methods
Class 5 estimates are conceptual screening estimates with minimal project definition, relying on order-of-magnitude techniques.
Which record is MOST critical for establishing the original contract cost baseline in a claims analysis?
Answer: The executed contract with all bid documents and schedules of values
The executed contract, including bid documents and schedules of values, defines the agreed scope, price, and payment structure that underpins any claims comparison.
What is a Schedule of Values (SOV) primarily used for in construction project documentation?
Answer: To allocate contract value across work items for progress billing purposes
The SOV breaks the contract sum into line items tied to work activities, enabling proportional progress payments.
When maintaining cost records for a project subject to government audit, which principle is MOST important?
Answer: All costs must be supported by original source documents and traceable to the general ledger
Government audits require full traceability from summary reports back to source documents to verify allowability, allocability, and reasonableness.