CAPM Project Documentation & Reporting 3 — Questions and Answers
Question 1: A stakeholder requests information that was not planned in the communications management plan. The project manager should FIRST:
- Provide the information immediately to satisfy the stakeholder
- Ignore the request as it is outside the plan
- Evaluate the request and update the communications management plan if warranted (Correct answer)
- Escalate the request to the project sponsor
Correct answer: Evaluate the request and update the communications management plan if warranted
The project manager should assess the new communication need and update the communications management plan to reflect any approved changes to reporting requirements.
Question 2: A project assumption is BEST described as:
- A known constraint that limits project options
- A factor considered true without proof for planning purposes (Correct answer)
- A risk that has been accepted by the team
- A documented change to project scope
Correct answer: A factor considered true without proof for planning purposes
Assumptions are factors that are considered to be true, real, or certain without proof or demonstration for planning purposes.
Question 3: Which report provides a forecast of future project performance based on current trends?
- Status report
- Progress report
- Trend report (Correct answer)
- Variance report
Correct answer: Trend report
A trend report examines project results over time to determine whether performance is improving or deteriorating, enabling forward-looking forecasts.
Question 4: The configuration management plan is a component of the project management plan that addresses which concern?
- How stakeholder engagement is monitored
- How project deliverable versions are identified and controlled (Correct answer)
- How risks will be tracked and reported
- How quality audits are conducted
Correct answer: How project deliverable versions are identified and controlled
The configuration management plan describes how information about project items will be documented, versions managed, and changes controlled.
Question 5: During a weekly team meeting, the project manager reviews a document listing open issues, responsible owners, and target resolution dates. This document is BEST described as:
- Risk register
- Issue log (Correct answer)
- Change log
- Assumption log
Correct answer: Issue log
An issue log records open problems and conflicts, who is responsible for resolving them, and the target dates for resolution.
Question 6: A project manager wants to confirm that all project deliverables have been formally accepted before closing the project. Which document provides this evidence?
- Project charter
- Accepted deliverables documentation (Correct answer)
- Quality metrics report
- Work breakdown structure
Correct answer: Accepted deliverables documentation
Accepted deliverables are documented outputs verified by the customer or sponsor, confirming that the deliverables meet the defined acceptance criteria.
Question 7: Which element is typically NOT included in a project status report?
- Summary of work completed
- Budget variance
- Stakeholder salary information (Correct answer)
- Upcoming milestones
Correct answer: Stakeholder salary information
Status reports cover project performance information such as scope, schedule, and cost status, but do not include personal stakeholder data like salaries.
CAPM Project Documentation & Reporting 3
A stakeholder requests information that was not planned in the communications management plan.
The project manager should FIRST: