Office Administrative Assistant Exam Flashcards
6 cards from real California State Jobs Exam practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Office Administrative Assistant Exam flashcards as text
Budget report due in 2 hours, routine emails pending, presentation due next week. Prioritization?
Answer: Budget report, then emails, then presentation
Prioritize by urgency: budget report (2 hrs), emails (timely), presentation (next week).
Coworker asks to share supervisor's calendar. Policy requires supervisor approval. What do you do?
Answer: Explain policy and suggest they contact supervisor directly
Follow policy. Direct coworker to proper process.
Purchase order says $2,340, invoice says $2,430. What should you do?
Answer: Research discrepancy and contact vendor before processing
Financial discrepancies must be investigated before payment.
When composing email on behalf of your supervisor, most important practice?
Answer: Clearly identify you're writing on behalf of supervisor, include your contact info
Transparency: identify yourself and include contact info for follow-up.
During system transition, colleague urgently needs a document. Some docs in old system, some in new. Best approach?
Answer: Search both systems to locate the document
Search both systems to ensure the document is found.
Toner cartridge costs increased 40% from usual vendor. What should you do?
Answer: Research alternative vendors and state-approved contracts
Fiscal responsibility: check state contracts and alternatives.
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